Optimizing HR Services, Payroll & Compliance with SAP SuccessFactors
Sep 11, 2025 Flexso, Prins Boudewijnlaan 24A, Kontich
Join us for an afternoon of inspiration, strategy, and real-life HR transformation stories – all powered by SAP SuccessFactors. Whether you’re an HR professional, payroll expert, or HR tech strategist, this masterclass is your chance to discover new tools, hear practical insights, and connect with peers and experts shaping the future of HR.
Date: Thursday, 11 September 2025
Location: Flexso Office, Kontich
Time: 12:30 – 17:00
What to Expect
From smarter service delivery to groundbreaking payroll transformation and regulatory compliance, this masterclass dives into how SAP SuccessFactors is being used to create more efficient, employee-centric HR operations. Expect interactive sessions, customer stories, and expert-driven demos that will equip you with ideas to take back to your own organization.
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Agenda
12:30 - 13:30
Welcome & Lunch
Connect with fellow SAP users and industry peers over lunch.
13:30 - 13:40
Introduction
A quick introduction to the session themes and our expert speakers.
13:40 - 14:20
SAP SuccessFactors Enterprise Service Management: one platform for all employee requests
Discover how SAP SuccessFactors Enterprise Service Management (ESM) helps HR manage employee requests, questions and complaints faster and more efficiently, by creating one platform for all these communications
ESM acts as a centralized helpdesk for employees, while creating a streamlined flow for HR to follow up on questions.
A win-win for both employees and the company. It’s a single platform for employees to quickly find HR related answers, get help (like questions about paychecks or policies), and track requests. For HR, it removes the overwhelm of handling requests through different channels by automating tasks and speeding up resolutions.
In this session Flexso will showcase how ESM works, based on different use cases.of this solution
14:20 - 15:00
Customer Case: Vrije Universiteit Brussel (VUB)’s Payroll Transformation
Take a deep dive into VUB’s SuccessFactors Employee Central Payroll journey – the first public sector implementation of its kind in Belgium.
This case study will walk you through the full business case, approach and lessons learned:
- Optimize HR processes and operating model
- Replacing a highly customized legacy payroll system with standardized public cloud payroll
- Implementing Aconso for digital document management
- Upgrading to Onboarding 2.0
- Extending SuccessFactors for student hiring and position budgeting
Expect honest insights into the technical, organizational, and change management challenges they faced – and how they overcame them.
15:00 - 15:30
Coffee break
Time for a quick recharge and informal networking.
15:30 - 16:15
Get Ready for the EU Pay Transparency Directive
With new EU pay transparency regulations on the horizon, Deloitte presents their Pay Equity Platform, fully integrated with SAP SuccessFactors.
In this session, you’ll learn how to:
- Perform pay gap analyses (adjusted and unadjusted) with confidence
- Meet mandatory EU legal reporting requirements and avoid EU penalties
- Visualize results with intuitive dashboards
- Integrate findings into your HR processes.
Stay compliant – and take real action toward pay equity.
16:15 - 17:00
Networking & drinks
Wrap up the day with a relaxed drink and connect with fellow HR professionals and SAP experts.
Get to know your speakers
Tom Rottiers
SAP HCM and SuccessFactors architect & SAPience HR Focus lead
Tom Mentens
HR Transformation Lead at Flexso for People
Gijsbert Janssens
Program Manager at Vrije Universiteit Brussel (VUB)
Francis Spillebeen
Director at Deloitte
